Partial Planning

Services

You have a vision and plan, now you have to execute it. Use the expertise of a coordinator to ensure it all comes together smoothly.

Partial Planning Wedding Package

This service is perfect for brides or couples who have already made progress in their planning and need less support than a Full-Service Package offers. It is tailored to give the couple an active role in their planning while our professional planner provides guidance throughout the process.

This package includes assistance with planning, logistics, and execution from the date of hire.

Final Venue walk-through meeting with the onsite venue coordinator

Budget Management

RSVP Management

Two vendor assistance meetings

Vendor Matching - Helping choose the best vendor for your budget

Venue & Vendor Liaison - working with vendors and the venue to ensure all details are set

Assistance with Floor Plan DesignDecor/Vision Design, Wedding Prep checklist

Complete the Wedding Information Packet, including the Wedding Timeline

Customer service throughout the process

3-6 Months Before the Wedding Day

-Review vendor contracts

-Review the venue setup and create a diagram for the layout

-Create a day of timeline

-Create a bridal party timeline

-Ongoing unlimited customer service (you will receive this throughout the entire planning process)

-Ongoing wedding etiquette questions

Week of Wedding

-Contact all vendors: confirm orders and arrival time

-Ensure the marriage license is purchased

-Contact the venue to ensure all final details have been cleared

-Confirm all transportation for the wedding party & out-of-town guests

-Ensure a final head count is sent to the venue

-Go over final vendor payments and tip list

-Review final details with the bride and groom

Wedding Day Management

Ensure bride and bridal party have what they need.
Assist with any last minute needs that may arise (including minor alterations if necessary).
Communicate day-of details to the wedding party.
Ensure all vendors arrive on time, set up correctly, and are aware of the day's timeline.
Assist vendors with questions.
Communicate with the transportation driver and wedding party for timely arrival to ceremony.
Ensure florist has delivered and set up all floral arrangements.
Ensure that personal flowers are delivered and worn correctly.
Prevent and fix any problems that may arise.

Prior to Reception

Greet vendors and instruct them where to set up (i.e. band/DJ, florist, baker and caterer).
Set up centerpieces, sweetheart table, and any other reception decor.
Make sure band, DJ, or designated emcee can correctly pronounce the wedding party's names (and in the right order) for introductions.
Assist in set up of décor, champagne flutes, cake cutters, etc.
Assist catering and/or venue staff with remaining setup needs.
Ensure guest tables and head tables are set up properly.
Review final set-up before guest arrival.
Prevent and fix any problems that may arise.

Ceremony Management

Set up and display all ceremony items.
Ensure musicians arrive and coordinate set-up.
Ensure that Ushers/Groomsmen arrive on time and are ready to escort guests..
Ensure designated attendants arrive on time, pass out programs, and assist with the guest book.
Coordinate with the officiant to determine signals or cues that will begin the Ceremony.
Communicate a 'Countdown to I Do' with the wedding party members as the day progresses.
Line up the bridal party for their entrances .
Cue musicians to begin processional.
Gather family/bridal party for photos.
Prevent and fix any problems that may arise.

Reception Management

Ensure proper flow of Cocktail Hour.
Have guests seated at the appropriate time.
Direct Bride, Groom and wedding party until they receive cue for their introduction.
Cue band, DJ or designated emcee when the Bride and Groom are ready to be introduced
Cue band, DJ, photographer, videographer and immediate family members when important events take place at reception (e.g. first dance, parent dances, cake cutting, and toasts).
Cue Father of the Bride, Best Man and Maid of Honor for their toasts.
Distribute final payments and gratuities to vendors.
Ensure gifts and personal decor items reach the designated family member, room and/or vehicle.
Coordinate departure transportation and send-off.
Remain easily accessible through the entire event.
Prevent and fix any problems that may arise.

Contact

How can Weddings by Wendy make your day special? Let's get in touch!